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How to Know When its Time to Hire a Team

April 01, 20243 min read

Knowing when it's the right time to hire a team can be stressful and scary for a fitness business owner...

Hey there fitness professionals! Today, I want to dive into a crucial aspect of running your fitness business smoothly: managing your finances to grow your team.

fitness business team building

But first...

But first, let's talk about something we all dread: the never-ending email inbox. Who hasn't experienced the overwhelming feeling of having hundreds of emails waiting to be tackled? Recently, I had a breakthrough moment – I achieved the coveted "inbox zero." How did I do it? By implementing a team mailbox system. Instead of shouldering all the email burden myself, I set up a shared inbox, allowing my team to handle client queries efficiently. The result? A more organized and less stressful email experience.

Why is this important?  It highlights the importance of having efficient systems in your business and utilizing a team when it’s appropriate and financially viable.  As a solopreneur or small business owner, knowing when to expand your team can be daunting. That's where our GymFit systems come in handy. Here's a simple strategy I use:

  • Identify the need: Before hiring, assess whether your business truly requires additional help.

  • Allocate funds: Set aside a percentage of your income into a separate checking account designated for team expenses.

  • Build a safety net: Accumulate funds in this account for 6-8 weeks to ensure your business can sustain the new hire's salary without strain.

  • Hire proactively: Bring onboard new team members before reaching a point of desperation, ensuring smooth onboarding and integration.

Speaking of hiring, seizing opportunities when they arise is key. Recently, I encountered a potential candidate with impressive credentials at a fitness conference. Despite initially dismissing the idea of hiring, I realized the importance of acting proactively. By tapping into the funds reserved for hiring, I'm now in the process of welcoming a valuable addition to our team.

Efficiency within your team is paramount for business growth. One strategy we employ is inspired by Mike Michalowicz's book "Clockwork." Using this method, team members document their daily tasks through screen recordings, fostering transparency and enabling process optimization. This not only streamlines operations but also cultivates a culture of expertise and continuous improvement within the team.

Have you been looking to build your team and wondering whether it’s the right time or not?  Are you eager to learn more about optimizing team efficiency? Feel free to reach out to me, and I'll be happy to share insights and resources. Let's optimize your business’ financial health and pave the way for sustainable growth. Here's to building a stronger, more efficient team!

Stay tuned for updates on our newest team members – I can't wait to introduce them to you all!

Need more support??

Do YOU….

➡️ Wish your finance professional offered “office hours"?

➡️ Want to learn an easier way to monitor cash flow than checking Quickbooks?  

➡️ Feel like you’d have more success in business with an accountability partner? (Think, a personal trainer for your finances)

Then you’re like most micro-gym owners and fitness professionals we know and you’d be a perfect fit for our GymFit Accountability Squad. 


Join our squad here and see what it’s all about!

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Erica Haller

Hi, I am Erica Day I’m a middle child, problem solver, and self-proclaimed numbers nerd. You’ll find me enjoying the small-town feel of my little neck of the woods in New Jersey. As a former professional photographer and long time business owner, I’ll likely have a camera on hand. Also a mom to three girls and two sweet, but high maintenance, pups. With a degree in Finance and almost two decades of entrepreneur expertise, I’ve found my calling providing advisory services to CEOs looking to scale and increase profits.

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